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        3. P-12

          Prekindergarten through Grade 12 Education


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          RFP #19-021

          Special Education Mediation


          RFP Documents
          RFP Document in PDF PDF icon | RFP Document in Word Word document icon
          RFP Submission Documents in PDF PDF icon | RFP Submission Documents in Word Word document icon
          Workplan Template for Part I Bids Word document icon
          Workplan Template for Part II Bids Word document icon
          Cost Proposal Spreadsheet for Part I Bids Excel icon
          Cost Proposal Spreadsheet for Part II Bids Excel icon
          Questions and Answers PDF icon – Updated 7/15/19

          Overview

          The New York State Education Department (NYSED) P-12 Office of Special Education is seeking proposals to provide annual training to approximately 125 individuals who serve as New York State special education mediators, as set forth in the Individuals with Disabilities Act (IDEA) and promote the use of special education mediation.? In addition, NYSED is also seeking proposals to provide reimbursement of mediation administrative costs to the State's twenty (20) Community Dispute Resolution Centers (CDRCs) and collect and report data on the number and type of special education mediation sessions conducted throughout the State.

          The RFP will be funded in two parts:

          • Part I - to promote the use of special education mediation statewide, as well as provide special education mediator training, professional development and coaching; and
          • Part II - to collect and report data on mediation sessions conducted statewide and to provide reimbursement for administrative costs (fiscal management) related to conducting special education mediation to the CDRCs. (Administrative costs include costs related to the CDRCs’ coordination of case assignments and follow-up, scheduling, paperwork related to development of agreement, salary and office costs related to administrative oversight.)

          A bidder may submit a bid for either Part I, Part II or both.? The bidder has the option to bid on both Part I and Part II; however, the bidder must submit a separate proposal for each contract.? In addition, proposals for Part I and Part II must have separate staffing.? The proposals for Part I and Part II will be scored separately.?

          Eligible Bidders

          Eligible bidders are public and private institutions of higher education and private for-profit and not-for-profit organizations.

          Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

          Subcontracting will be limited to thirty percent (30%) of the total contract budget for Part I proposals and thirty percent (30%) for Part II proposals.

          Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section.

          Terms of Contract

          NYSED will award up to two (2) contracts pursuant to this RFP. The contract(s) resulting from this RFP will be for a term anticipated to begin October 1, 2019 and to end September 30, 2024.

          Service Area

          Service Area: For Part I, the vendor shall provide training accessible to new and current special education mediators from the 20 CDRCs and promote the use of mediation statewide.? See Attachment 1 for the location and addresses of the CDRCs. For Part II, the vendor shall collect data from each of the 20 CDRCs and enter the data into the State Education Department (SED) Monitoring System and provide reimbursement to the CDRCs for administrative costs incurred in conducting mediation sessions.

          RFP Components

          Components contained in RFP Proposal #19-021 are as follows:

          1. Description of Services to Be Performed
          2. Submission
          3. Evaluation Criteria and Method of Award
          4. Assurances
          5. Submission Documents (separate document)

          Questions and Answers

          Questions and Answers PDF icon – Updated 7/15/19

          Questions regarding the request must be submitted by E-mail to RFP19021@nysed.gov no later than the close of business July 9, 2019. Questions should be identified as Program, Fiscal or M/WBE. A Questions and Answers Summary will be posted here no later than July 16, 2019. The following are the designated contacts for this procurement:

          Contact Information for Questions
          Program Matters
          Fiscal Matters
          M/WBE Matters

          Jay Kallner

          Thomas McBride

          Joan Ramsey

          Submission Instructions

          The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of the RFP, and be received at NYSED no later than July 30, 2019, by 3:00 PM:

          1. Submission Documents labeled Submission Documents – RFP #19-021 Do Not Open
          2. Technical Proposal labeled Technical Proposal – RFP #19-021 Do Not Open
          3. Cost Proposal labeled Cost Proposal – RFP #19-021 Do Not Open
          4. M/WBE Documents labeled M/WBE Documents – RFP #19-021 Do Not Open
          5. CD-ROM or USB containing the technical, cost, submission and M/WBE proposals submitted using Microsoft Office. Place in a separate envelope labeled CD/USB – RFP#19-021 Do Not Open

          Please specify Part I or Part II on the envelope for each submission. Bidders applying for both parts must provide separate submissions.

          The mailing address for all the above documentation is:

          NYS Education Department
          Bureau of Fiscal Management
          Attn: Thomas McBride, RFP #19-021
          Contract Administration Unit, Room 501W EB
          89 Washington Avenue
          Albany, NY 12234

          (Facsimile copies of the proposals are NOT acceptable)


          RFP Documents
          RFP Document in PDF PDF icon | RFP Document in Word Word document icon
          RFP Submission Documents in PDF PDF icon | RFP Submission Documents in Word Word document icon
          Workplan Template for Part I Bids Word document icon
          Workplan Template for Part II Bids Word document icon
          Cost Proposal Spreadsheet for Part I Bids Excel icon
          Cost Proposal Spreadsheet for Part II Bids Excel icon
          Questions and Answers PDF icon – Updated 7/15/19

          Last Updated: July 15, 2019 5:28 PM
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