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        3. P-12

          Prekindergarten through Grade 12 Education


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          RFP #18-007

          Translations of New York State Examinations and Related Materials


          RECENT UPDATES

          Update 5/1/18:

          Update 4/27/18:

          • The RFP Application Document has been revised. The only changes are on pages 1 and 15 (increase of subcontracting limit). Additional information about these revisions is available in the Questions and Answers PDF icon document.
          • The Cost Proposal Spreadsheet has been revised to fix an error with a formula.

          RFP Documents
          RFP Document in PDF PDF icon | RFP Document in Word Word document icon – Revised 4/27/18
          RFP Submission Documents in Word Word document icon
          RFP Cost Proposal Worksheet Excel file – Revised 4/27/18
          Attachment D: Sample Test Pages to Be Translated by Bidder PDF icon
          Questions and Answers PDF icon

          Overview

          The New York State Education Department (NYSED), Office of State Assessment, is seeking proposals from highly qualified proposers with expertise in providing written translations for New York State examinations and exam-related materials into nine (9) languages. This request pertains to secure State-developed and State-approved exams and exam-related materials including examination reference tables and parent reports on individual student test performance. Translations will include the following five (5) “base” languages: Chinese-Traditional, Haitian Creole, Korean, Russian, and Spanish, and may include any or all of the following four (4) “additional” languages: Arabic, Bengali, Chinese-Simplified, and Urdu. Not all documents will require translations into every language. For the purposes of this contract, services are to be provided on an as needed, if needed basis.

          During the contract resulting from this RFP, no personally identifiable information will be provided to the contractor because none is necessary for the contractor to perform the services detailed in this RFP.

          Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE)

          Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

          Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

          Terms of Contract

          NYSED will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be in effect for a term of five (5) years, anticipated to begin September 1, 2018 and to end August 31, 2023.

          RFP Components

          Components contained in RFP Proposal #18-007 are as follows:

          1. Description of Services to Be Performed
          2. Submission
          3. Evaluation Criteria and Method of Award
          4. Assurances
          5. Submission Documents (separate documents)
          6. Attachments (Attachment D is included separately)

          Questions and Answers

          Questions and Answers PDF icon

          Questions regarding this RFP must be submitted by email to AssessmentRFP@nysed.gov no later than the close of business April 11, 2018. Questions submitted should be identified as Program or Fiscal. A Questions and Answers Summary will be posted here by April 24, 2018. In compliance with the Procurement Lobbying Law, the following are the designated contacts for this procurement:

          Contact Information for Questions
          Program Matters
          Fiscal Matters
          M/WBE Matters

          Victoria Mahar

          Jessica Hartjen

          Joan Ramsey

          Submission Instructions

          The following documents must be submitted in separately sealed envelopes, as detailed in the Submission section of this RFP, and be received at NYSED no later than May 15, 2018 by 3:00 PM, Eastern Time (ET):

          1. Submission Documents labeledSubmission Documents – RFP #18-007 Do Not Open
          2. Technical Proposal labeled Technical Proposal – RFP #18-007 Do Not Open

            Each bidder submitting a proposal for this RFP, should submit with the Technical Proposal, the sample translations included in Attachment D: Sample Test Pages to Be Translated by Bidder two pages each for the subjects of Mathematics, Science and Social Studies) translated by the bidder into nine (9) languages: Chinese-Traditional, Haitian Creole, Korean, Russian, Spanish, Arabic, Bengali, Chinese-Simplified, and Urdu. The sample translations should be submitted in hard copy and on a CD containing the following final files for: Adobe InDesign; PDF; and associated, editable Adobe Illustrator art file on the Mac Platform (OS X). For additional details see §2. Submission and §3. Evaluation Criteria and Method of Award.

            The bidder will be provided with the six English sample test pages on a CD containing an Adobe InDesign file; a PDF file; and associated, editable Adobe Illustrator art files on the Mac Platform (OS X). The bidder must request the CD through AssessmentRFP@nysed.gov with a subject line: RFP-18-007: URGENT-CD Request for Sample Test Pages. Upon request, the CD will be provided to the bidder through “Next Day Air” at NYSED’s expense.

          3. Cost Proposal labeledCost Proposal – RFP #18-007 Do Not Open
          4. M/WBE Documents labeled M/WBE Documents – RFP #18-007 Do Not Open
          5. 2-CD-ROMs containing the technical proposal (excluding the sample translations), cost proposal, and submission documents submitted using Microsoft Office labeled CD-ROM – RFP#18-007 Do Not Open.

          The mailing address for all the above documentation is:

          NYS Education Department
          Bureau of Fiscal Management
          Attn: Jessica Hartjen, RFP#18-007
          Contract Administration Unit
          89 Washington Avenue, Room 501W EB
          Albany, NY 12234

          (Facsimile copies of the proposals are NOT acceptable)


          RFP Documents

          RFP Document in PDF PDF icon | RFP Document in Word Word document icon – Revised 4/27/18
          RFP Submission Documents in Word Word document icon
          RFP Cost Proposal Worksheet Excel file – Revised 4/27/18
          Attachment D: Sample Test Pages to Be Translated by Bidder PDF icon
          Questions and Answers PDF icon

          Last Updated: May 1, 2018 1:27 PM
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